Verarbeitung personenbezogener Daten durch die für das Online-Bewerbungsverfahren verantwortliche Stelle
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.
The controller
Company Name: Vasco Global Limited (is a private limited company).
Address: Suite 1505, 15/F, Sun House 90 Connaught Road Central, Sheung Wan, Hong Kong
Phone: +852 5320 9082
Registration Court: Hong Kong Special Administrative Region
For Access to and correction of Personal Data contact: admin@vasco-global.com, Human Resources Department, Vasco Global Limited.
Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your education, specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
If you choose not to provide any of the information requested, we may be unable to send you information, fully process your application or properly consider you for employment.
You may also be invited to supply some diversity information as part of your profile, including but not limited to your age range, gender or physical needs, if you wish. This information, if you decide to provide it, will be used only for reporting on the diversity of our candidate base across the organisation, or to assist if you have any special requirements as part of the recruitment process or your ongoing employment.
When providing us with the information, you represent that such information is accurate, complete, up to date and true and is supplied for the sole purpose of seeking job or employment vacancies or positions.
Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process, legal or regulatory obligations.
In particular, the following data is collected during this process:
Name (first and last names)
E-mail address.
Phone number.
Location
Channel through which you found us
In addition, you can choose to upload expressive documents such as a cover letter, apart from your resume. These may contain additional personal data such as date of birth, address etc.
Only authorized HR staff and/or staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of 730 days after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
Furthermore, we reserve the right to store your data for 730 days after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
Thereafter, we will retain your personal data including performance-related data for a maximum period of 2556 days from the date when your employment with us ceases, provided that the data may be retained for a longer period if there is a subsisting reason that obliges us to do so, or the data are necessary for us to fulfill its contractual, legal or regulatory obligations.
Disclosure of data to third parties
Should you be offered and accept a position with us during the application process, we may transfer the information you submit to us to other relevant organizations involved in the provision and administration of insurance, superannuation/retirement funds, your payroll, and to the government or regulatory bodies as required or authorized by law.
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.
Access to And Correction of Personal Data
If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
You may also request access to and correction of your personal information. Any request may be made in writing and addressed to-
Human Resources Department, Vasco Global Limited
Address: Suite 1505, 15/F, Sun House 90 Connaught Road Central, Sheung Wan, Hong Kong
Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes.
In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.